Modern organization depend much on records, the very existence of modern organization system socio-economic, technological, political and educational system depends solely upon records.
In modern offices both public, private, commercial or non commercial, records constitutes reliable memory of an organization. It gives an organization the required information to improve its service. Based on past experience records are statements, facts figures recorded inform of impression and expression, purposely established for remembrance and reference purpose.
Records are evidence of events, activities, programme and facts. In any form or medium like court proceedings, correspondence, minutes of meeting use circular statistical data, agenda, contact documents rules and regulations, chase vouchers, report tax record, bye law, open file, secret files, promotion file, staff welfare files, staff leave, holiday file, staff retirement benefit file, training and development file e.t.c. Record is essentially an element of data relevant and usually conveying. Meaning in management and administrative process.
Record management is the use, control and disposition of records so that the system will work efficiently and economically. Therefore record management is a programme that encompasses all those activities dealing with the creation, maintenance and disposition of records. Also Kantor (1999) defines records management as the scientific and systematic control in which is over its creation maintenance and utilization of records.
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